8.2 Social security contributions

8.2.1. General rules

Missions are obliged to pay social security contributions in Sweden on the gross salary and taxable benefits of locally employed staff. Missions must report and pay social security contributions on a monthly basis to the Swedish Tax Agency (Skatteverket). 

EU/EEA countries and Switzerland: Please note that there may be exceptions to the above due to Regulations (EEC) 1408/71 and 883/04, since different member states have different interpretations of what constitutes a civil servant. Please contact the Tax Agency or the Swedish Social Insurance Agency (Försäkringskassan) if you have any questions concerning this matter.

8.2.2 Registration as employer

In order to declare and pay social security contributions, the Mission needs to register as an employer in Sweden. Please complete the form SKV 4632 and send it to:

Skatteverket
Utlandsenheten
171 94 Solna
Sverige

8.2.3. Reporting and paying social security contributions

Missions pay a reduced rate of social security contributions compared to Swedish employers. For 2020, the percentage is 19,80 %. For the current rates of social security contributions, see the Tax Agency’s website.

For missions, the payment of social security contributions and the PAYE (“payroll employee”) return are due on the same date (same date each year). It is important to state the correct OCR number when paying. The OCR number can be found on the Tax Agency’s website

Period Declaration due date
January 12 February
February 12 March
March 12 April 
April 14 May
May 12 June
June 12 July
July 17 August
August 12 September
September 12 October
October 12 November
November 12 December
December 17 January

Further information and instruction on how to declare can be found on the Tax Agency’s website. A guide explaining each box in the form is also available on the website.

It is possible to declare online using a Swedish electronic ID. A Swedish electronic ID can be obtained by physical persons either through the Tax Agency (if registered as a resident in the Swedish Population Registry) or through the bank at which the person holds an account (generally also for those not registered as residents in the Swedish Population Registry, i.e. posted mission staff). Missions may give authorization to someone holding a Swedish electronic ID to file on behalf of the mission. In such case, complete and submit form SKV 4809 to:

Skatteverket
Utlandsenheten
171 94 Solna
Sverige

The Mission can enter into an agreement with the locally employed staff whereby the employees declare and pay the social security contributions themselves (Social Security Agreement). This exception does not mean that the employee takes over the Mission's basic obligation to report and pay social security contributions. If the employee does not report and pay according to the agreement, the Tax Agency will make a claim directly to the Mission. For more information about Social Security Agreements, see the Tax Agency’s website.

8.2.4 Preliminary income tax

The mission must not withhold the employees' preliminary tax. The locally employed staff must instead submit a preliminary income tax return form (SKV 4314). They will then receive a decision from the Tax Agency stating how much preliminary tax they need to pay to their own tax account once a month.

More information for locally employed staff is available on the Tax Agency’s website.

8.2.5 Social Security Agreement

The Mission can enter into an agreement with the locally employed staff whereby the employees declare and pay the social security contributions themselves (Social Security Agreement). This exception does not mean that the employee takes over the Mission's basic obligation to report and pay social security contributions. If the employee does not report and pay according to the agreement, Skatteverket will make a claim directly to the Mission.

Further information is available on the Tax Agency's website

8.2.6 Forms and contact information

The Swedish Tax Agency

To register as an employer: SKV 4632

To register a representative who can file online: SKV 4809

To submit a preliminary income tax return for locally employed staff: SKV 4314

For further information, please contact:

Mr. Martin Agering at the Swedish Tax Agency
Email: firstname.lastname@skatteverket.se
Phone: 010-574 14 20

Ms. Charlotta Hedin at the Swedish Tax Agency
Email: firstname.lastname@skatteverket.se
Phone: 010-574 74 05

Further contact options are available on the Tax Agency’s website.

Contact

Protocol Department
Ministry for Foreign Affairs
Visiting address Gustav Adolfs torg 1
Address 103 39 STOCKHOLM
email to Protocol Department