12. Security and protection

It is important to provide relevant information when calling the emergency services so they can respond effectively. This will enable them to correctly dimension their response based on the size of the fire, local conditions, number of people at risk, etc. If a threat scenario is involved, it is vital that this be explained immediately so that the fire and police authorities can respond appropriately.

It is important that the mission clearly gives the emergency services permission to enter the  premises as quickly as possible.

To mitigate fire risks, identify and document them and, where applicable, establish fire protection rules that all staff must follow. Risk reduction can be achieved through both technical and organisational measures. Since embassies face activity-specific risks in the form of antagonistic threats, consider installing fire-resistant systems to contain and extinguish fires in visiting areas, particularly for activities taking place in large former apartments, where there is often a lack of fire-resistant barriers.

In case of fire, fire extinguishers (preferably foam or dry powder) must be at hand. Fire blankets are also effective in the early stages of a fire. Fire extinguishing equipment should be in working order and fully serviced. Staff should be aware of where it is located and how to use it. Being able to take action in the early stages of a fire is critical to the outcome. It is important that staff are trained in the use of the specific fire extinguishing equipment of the mission.

There should be two separate emergency exits in case of fire. These may be separate stairwells or the emergency ladders. It must always be possible to open a door to an emergency exit without a key, code, etc. This can be achieved even when there are strict perimeter security requirements. It is also important that your premises comply with building code for the type of activity being conducted.

The mission must have an emergency plan for how staff should act in case of fire. The plan must include details on how the premises are to be evacuated, who is responsible for what, who meets the emergency services on arrival and who gives them permission to enter the mission premises. Staff should be aware of the emergency plan and receive an adequate level and frequency of theoretical and/or practical training to keep their knowledge up to date.

A fire compartment is an enclosed space, such as an apartment, which must be able to either contain or keep out fire for a specified length of time. Its basic purpose is to safeguard the evacuation of people. For this reason, doors to a fire compartment must not be held open or ajar with door wedges or similar. If doors need to remain open during working hours, a technical solution that guarantees their closure in case of fire should be installed. For example, doors can be held open by a magnet that is controlled by a smoke detector in the vicinity of the doors.

To ensure that fire doors, extinguishers, sprinklers and other fire protection systems function as intended, periodic self-checks must be carried out. Any rental agreement for the premises must contain a classification list which specifies what systems the mission is to check, and what systems the property owner is to check.

All owners and tenants of buildings and facilities must take adequate measures to prevent fire and limit damage if a fire occurs. These measures may be both technical and organisational. To fulfil fire protection requirements, systematic fire protection activities must be carried out throughout the entire time the building or facility is used. These activities should be documented.

Due to increasing antagonistic threat scenarios to embassies, fire protection activities are particularly important. The basics of reasonable fire protection are described below. It is recommended that the mission, with the aid of a fire consultant, carries out an evaluation of the technical and organisational measures required to achieve a reasonable level of fire protection based on the mission´s specific conditions.

There is usually no requirement for fire detection systems in an office environment. However, it is highly recommended that some form of system be installed that initiates the mission fire and evacuation routines in accordance with the emergency plan at the early stages of a fire.